Retreat Information
• For youth retreats, The Client agrees to provide at least 1 adult moderator per 25 youths to attend the event for the entire duration of the event.
• An MRCC Guest Requirements document will be sent to you prior to your event. Please submit it with final requests, requirements, and attendance at least 2 weeks prior to your event.
Facilities
• The MRCC is a smoke free building: smoking is not allowed inside the building. Guests may smoke outside the building in the designated areas where there are cigarette receptacles provided. It is the client’s responsibility to notify its participants of this policy.
• Please consult with the staff before moving any furniture in the Chapel or the use of the sound systems, fireplace in conference room, and fire pit outside.
• Possession or use of illegal drugs is strictly prohibited on The MRCC property. Participants will be asked to leave if found in possession or under the influence of drugs.
• Possession or discharge of firearms, weapons, ammunition, fireworks, explosives, and highly flammable materials are not allowed on The MRCC property.
• If candles or incense are used in the building, they must be in fireproof or glass containers and have a fireproof dish underneath. Candles are a fire hazard, please be careful when using them. All candles must be extinguished when leaving room.
• The MRCC reserves the right to: enter rooms for repair, inspection, or emergency as needed by maintenance staff, fire department, or police.
• Health regulations require that only staff be allowed in the kitchen, and soled shoes must be worn in the dining area at all times. If you need something from our kitchen, please ask a staff member.
Compensation
• Additional charges may be incurred by The Client when professional cleaning services are needed. These additional charges will be reflected in your final balance.
• Your final invoice will reflect all meals/accommodations for your final count unless previously arranged with the MRCC. MRCC reserves the right to apply discounted rates or adjust final costs at our discretion. We will notify you of any changes.
• If any damages occur, other than the normal wear and tear incurred during your stay, The Client assumes responsibility.
• For overnight stays, The Client will be charged $25 for each lost key during the duration of your event. Keys not recovered from The Client within 72 hours after your event will be deemed lost.
• Payment of your final balance is due within 30 days of your event. A cancellation fee of $60/person will apply for changes made within 5 days of your event.
Indemnification
The Client agrees to indemnify and hold harmless The MRCC and its directors, officers, agents, volunteers and employees against any and all claims, lawsuits, settlements, judgments, costs, penalties and expenses, including attorneys’ fees, in whole or in part resulting from, arising from, or in any way connected with the acts, errors or omissions for any damage to any property or injury, illness or death to any person occurring in, on or about The MRCC property, or any part thereof, excluding any loss caused directly and solely by the negligent acts or omissions of The MRCC.
Electronic signatures (“email signatures”) as the term is commonly used with reference to computers used in transmitting documents, signatures, photocopies, etc., shall be and hereby are declared by all parties to this Agreement and any subsequent amendments thereto, including notices of any kind by either party, to be the same as an original signature to this Agreement; an electronic version (“e-mail”) of this Agreement, including the signature portion thereof, shall be treated and relied upon by all parties hereto as an original Agreement and an authentic signature with the same legal force and effect as though the E-mail signature is in fact the original document to which a genuine signature has been affixed. At the request of any party hereto, email signatures of this Agreement shall be re-executed in original form.
